Everyday, our design department receives a number of emails from our clients containing a variety of attached files. Very often these are text documents and other small files perfectly suited for email delivery. Trouble is graphic files and in particular photographs are a lot bigger in size.
Imagine this… you have to send 35 high resolution pictures of last Monday’s product launch to our design department for insertion in the quarterly newsletter. Oh, and don’t forget those two strange files you cannot open in your PC with the logos of the sponsors… Are you going to send 20 separate emails so you do not exceed the email capacity of your server?
There are many different solutions, these are two of my favourite:
Dropbox is one of the pioneers of cloud file sharing. Basically, Dropbox allows you to literally create a folder in your computer that is connected and syncronised to dropbox.com online (in the cloud). Any file you drop inside this folder will be copied to the cloud creating a backup. This allows you to login to the dropbox.com site from any computer or mobile device and access these files copied from your computer. Best of all is, any changes you make to any of these files online will be updated in the copies in your computer, hence allowing you to work from anywhere.
In addition to this, you can ‘share’ any of these files with anyone allowing these people to download them from dropbox.com to their own computer. It only takes a few minutes to setup your free account and install the software. Once this is done, you can share your 35 high resolution images with our designers with just a couple clicks of a button. A really good solution, in particular if you are in a position where you need to ‘share’ files on a regular basis. And if you, like me, use it so much you run out of memory on the Free Dropbox account, you can upgrade to the professional version for a very affordable fee taking advantage of many other useful features.
This is the ideal solution if you don’t need to send large files regularly. This site is extremely user-friendly and has some pretty neat features.
All you need to do is to go to WeTransfer.com, type your email address and your destination email address, then attach the file and click Send. The file gets uploaded from your computer to WeTransfer, which will email you and your friend when the upload is complete, and then they will email you when your friend has downloaded the file.
The benefits for this are that you can do this on any computer, you don’t need to sign up for an account, and you can send up to 2 gigabytes of data! Just to put that into perspective, your average email client will only allow you to send about 20 megabytes, which means that WeTransfer can move roughly 100 times more data than regular email!
These are just two of many, all with their pros and cons. I am sure many of you would rather recommend other services. But if you are at a loss on how to send large files, Dropbox and WeTransfer are as good start as any.